According to the USA’s Environmental Protection Agency, the average office workers uses as much as 10,000 sheets of copy paper every year. This figure translates to an average of around 3.5 kg of paper used during every week of the year. These are some easy ways to reduce office paper waste that you can put in place today.
1. Use Notebook Computers
Opting for notebook computers instead of desktops can facilitate mobility around the office and beyond. It can encourage paperless meetings by allowing staff members to carry their work directly to the meeting room rather than printing out entire documents for meetings. Suppliers ofoffice chairs in Sydneycan assist with recommending suitable chairs that support employees with good ergonomic design, whether for the meeting room or individual workstations.
2. Sign Up for a Virtual Fax Service
Fax machines seem somewhat archaic in this era of email and instant messages, but there are many people who still prefer using a fax number. As such, many businesses retain a fax line in order to receive documents from clients or other businesses. Using a virtual fax service can be a lot cheaper than having a physical fax and maintaining a telephone line. You’ll receive a digital rather than paper copy of documents you receive, which helps reduce the use of paper in the office.
3. Discourage the Printing of Emails
Many businesses attach a reminder message at the end of each email to discourage the printing emails. For automatic attachment, these messages can be added to the email signature or digital letterhead. Other workplaces have a formal office policy to remind staff not to print out emails where possible.
4. Encourage Efficient Printing Practices
A completely paperless office may be impossible, but doubled-sided printing can significantly reduce paper usage for offices that rely heavily on paper documents. Old printers or smaller model printers can be phased out for printers that support automatic double-sided printing.
Remind employees to print doubled-sided and/or two pages on one where possible.
Upload your printing and paper use policy on a highly visible place on your intranet or website.
Choose recycled paper. Using a ton of recycled paper saves over 2,600 litres of water, landfill space, as well as pollution.
If your office has a standard font for formal documents, make it slightly smaller. People won’t notice the difference. If you print a lot of documents, this can save thousands of pages over the course of a year.
5. Use Collaboration and Editing Software
Many workplaces find a paperless policy difficult for editing and collaboration. Using shared documents can eliminate any doubts. Shared documents not only reduces paper wastage, it helps you track changes effortlessly, record work progress if desired, and allows for simultaneous sharing among a virtually unlimited number of users.
6. Opt for Electronic Bills
Many organisations are charging for paper bills now, which makes switching to electronic bills a good idea. You’ll be able to organise your bills more effectively on a digital framework while reducing paper use.
7. Ask to Be Removed From Paper Mailing Lists
Direct mail outs generate enormous quantities of paper waste every year. More often than not, these brochures, letters, newsletters, and other advertising materials are not read. Where possible, ask to be removed from the mailing list. If you have a subscription, sign up for electronic versions instead. Clearly, reducing office paper waste can benefit both the environment as well as the business’s bottom line, leaving businesses with more funds for updating office equipment, décor or furniture. When it comes to office furniture, Sydney is home to a range of quality providers.